How to Pay Your Vendors Without Stress or Scrambling

A simple rhythm to help your business feel solid, spacious, and trustworthy

Let’s be honest: when it comes to managing your money behind the scenes, paying your vendors is one of those tasks that gets done… eventually.

→ Sometimes it’s right on time.
→ Sometimes it’s “Oops, I meant to do that yesterday.”
→ Sometimes it’s “Wait, did I ever pay her?”

And that scattered rhythm? It doesn’t just impact your contractors — it impacts how grounded you feel inside your business.

So let’s fix that — gently.

Here’s how to pay your vendors in a way that feels clear, consistent, and calm

Why It Matters More Than You Think

It’s easy to think of vendor payments as just another to-do item. But they’re more than that — they’re energetic.

How and when you pay people shapes your relationship with them, your self-trust, and your cash flow.

When vendor payments are reactive, messy, or forgotten:

• You feel behind

• Your nervous system stays slightly braced

• You burn unnecessary mental energy each month trying to “keep track of everything”

But when your payments are part of a rhythm?
→ You feel steady.
→ You show up like a CEO.
→ You get to focus on the parts of your business that light you up.

The Zen Money Vendor Payment System (5 Simple Steps)

You don’t need a fancy platform or a CFO to feel on top of your business money (although I’m always happy to help). You just need a clean rhythm that works for you.

Here’s what I recommend:

1. Make a list of your recurring vendors.

   Think: contractors, coaches, VAs, software subscriptions, tools, platforms, etc.

2. Add each vendor’s payment due date + typical amount to your financial calendar.
   This could be Google Calendar, Asana, or a spreadsheet — whatever works.

3. Choose one anchor day per month to send out payments that works with your income flow.
   For example: the 5th or the 15th. This reduces mental clutter and makes it easier to plan cash flow.

4. Automate what you can.
   If it’s a tool or subscription, set it and forget it. For humans, consider setting up scheduled payments or at least a recurring task reminder.

5. Bonus: Create a simple Payables Dashboard.
   This can be a spreadsheet, Notion doc, or Airtable — something that lets you see all outstanding payments at a glance. You’ll feel so much more on top of things.

Why This Works

• It takes decisions out of your hands (hello, anxiety relief)

• You’re not chasing — or being chased — around payment dates

• It aligns with your income flow, so cash going out doesn’t feel disruptive

This small system builds so much trust — with your team, your money, and yourself.

Want More Systems That Create Calm?

The Zen Money Biz Bundle includes the 30-Day Zen Money Reset — a gentle daily rhythm to help you clean up the messy middle of your finances and finally feel confident with your business money.

Inside, you’ll learn how to:

• Organize your income and expenses

• Streamline how you pay yourself (and others)

• Create systems that feel safe, supportive, and totally doable

→ Grab the Bundle here

Because your business finances don’t need to be perfect.

They just need to support the version of you that’s actually running the show.

Talk soon,

Liz